Workplan

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08/01/21
Date Room Title Task -------Supplies------- -------Setup------- -------AV------- -------Additional Notes------- Assigned to
08/01/2021 - 3:00pm to 9:00pm Registration

Two covered and skirted tables with two chairs each set away from wall

Two skinnies covered and skirted along wall

Stanchion/rope off area from front tables to back tables so attendees cannot access reg area.

Kate EO 23456 View
08/01/2021 - 7:00pm to 9:00pm Welcome Reception Set for: 100 Combination of highboys and cocktail rounds; votives on each table Cole View
08/02/21
Date Room Title Task -------Supplies------- -------Setup------- -------AV------- -------Additional Notes------- Assigned to
08/02/2021 - 8:30am to 10:00am Ballroom A Networking Breakfast Set out networking dice at tables; set out sponsor giveaway at each seat Networking activity dice (2/table) Sponsor giveaway (1/seat) Set for: 200

crescent rounds of 6 for 200; double-sided buffets along back entry

stage 12x24 front and center

Microphone, lectern on stage, front right corner

12’ projection screens on either side of stage with rear projectors; audio hookup needed

stage lighting

Kate EO 23457 View
08/02/2021 - 10:00am to 12:00pm General Session marketing flier at each seat scripts reserved signs pens at each seat Set for: 300

banquet setup; stage upfront 10x20' with lectern
we will supply pens and a postcard to be placed on table at each setting

microphone at lectern, house sound; screens and projectors on either side of stage

View
08/02/2021 - 12:00pm to 2:00pm Lunch on your own View
08/02/2021 - 2:00pm to 3:00pm Seaside 1 Education Breakout #1 place handouts on every seat Set for: 50

presenter table and 2 chairs up front on left side; projector and screen on front right side

Theatre style in three columns - center column straight and side columns chevron

water station in back of room with trash and recycling receptacles 

Projector, screen and all cords; speakers available with aux cord for preesnter’s laptop (bringing own)

Kate EO 12345 View
08/02/2021 - 2:00pm to 3:00pm Seaside 2 Education Breakout #2 Check attendance at mid-point of session (2:30p) Set for: 50

presenter table and 2 chairs up front on left side; projector and screen on front right side

Theatre style in three columns - center column straight and side columns chevron

water station in back of room with trash and recycling receptacles 

screen and projector w/all cords (extension, HDMI, power); speakers with aux cable for presenter’s computer

Kate EO 45678 View
08/02/2021 - 2:00pm to 3:00pm Seaside 3 Education Breakout #3 Set for: 50

presenter table and 2 chairs up front on left side; projector and screen on front right side

Theatre style in three columns - center column straight and side columns chevron

water station in back of room with trash and recycling receptacles 

screen and projector with power cords, extension, HDMI etc; speakers with aux cord for presenter’s computer

Kate EO 12457 View
08/02/2021 - 3:10pm to 4:10pm Seaside 1 Education Breakout #4 Set for: 50

maintain setup from previous session

Kate EO 45678 View
08/02/2021 - 3:10pm to 4:10pm Seaside 2 Education Breakout #5 Set for: 50

maintain setup from previous session

maintain setup from previous session

Kate EO 87654 View
08/02/2021 - 3:10pm to 4:10pm Seaside 3 Education Breakout #6 Set for: 50

maintain setup from previous session

maintain setup from previous session

Kate EO 65432 View
08/02/2021 - 5:00pm to 8:00pm Ballroom Awards Banquet Set for: 200

maintain setup from previous session

Add skinnies along back of stage for awards; move podium to center of stage; add second set of stairs so both sides of stage have stairs

Step and repeat should be along far left wall with photography lighting; add a highboy off to side of step and repeat for winners to set down drinks etc

maintain setup from previous session

Aaron EO 87965 View
08/03/21
Date Room Title Task -------Supplies------- -------Setup------- -------AV------- -------Additional Notes------- Assigned to
08/03/2021 - 3:00pm Breakout Session place handouts, pens, pad of paper at each seat check AV equipment Session handouts paper pads pens evaluations Set for: 40

classroom setup with presenter table and chairs at front
AV table if no AV cart

projector, screen, power cord, speakers on AV cart

Max
Sadie
View
01/07/22
Date Room Title Task -------Supplies------- -------Setup------- -------AV------- -------Additional Notes------- Assigned to
01/07/2022 - 2:45pm to 4:00pm Coffee + Tea Session: Check-in & Welcome Coffee Chat Ensure all allergy labels are present and accurate Estimated count: 50 Aaron View
01/07/2022 - 3:00pm to 4:00pm Private Atrium Check-in & Welcome Coffee Chat welcome packets Set for: 15

comfortable seating, side tables; fire place on

View
01/07/2022 - 3:00pm to 4:00pm Lunch Service Session: Lunch Estimated count: 50 View
01/07/2022 - 4:30pm to 5:00pm Property Tour Assist in gathering board members and keeping them together with tour guide

Tour guide: Lou

Sadie View
01/07/2022 - 5:00pm to 6:00pm Conference Room A Lunch greet members, invite them to find seats; welcoming remarks welcome script Set for: 25

banquet rounds of 7-8; lectern at front

CHANGE NEEDED: banquet rounds to 3-4 max per table; hand sanitizer station at designated entry door

Parker EO 12345 View
01/07/2022 - 6:00pm to 10:00pm Conference Room B Meeting setup places and nametents board packets extra pens, papers nametents Set for: 25
  • u-shape; paper and pens at each setting
  • head tables (2) with 2 chairs each
  • AV table setup
  • water pitchers, cups, napkins, candies between every few seats
  • projector
  • screen
  • power
  • external computer speakers
Cole View
01/08/22
Date Room Title Task -------Supplies------- -------Setup------- -------AV------- -------Additional Notes------- Assigned to
01/08/2022 - 2:00pm to 9:00pm Conference Room B Meeting check room for reset prior to meeting

(retain set from yesterday)

Cole View
01/08/2022 - 9:30pm to 11:30pm Dinner Service Session: Social Hour & Dinner Estimated count: 40 View
01/08/2022 - 9:30pm to 11:30pm Conference Room A Social Hour & Dinner Verify all AV works properly; mic check. board gifts Set for: 25
  • banquet rounds of 7-8  CHANGE TO 3-4 MAX PER TABLE
  • 3-4 highboys scattered around perimeter of room
  • votives on all tables
  • lectern at front of room
  • SANITIZER STATION AT DESIGNATED ENTRY DOOR

basic audio setup; we will provide an iPod to play pre-selected music from (all automated);

ADD: please add hand-held microphone

Max EO 12350 View

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